Privacy Policy
Effective Date: September 24, 2025
NEISD Community Advocates (“we,” “our,” “us”) is committed to protecting your privacy. This Privacy Policy explains what information we collect via our form and website, how we use it, how we protect it, and your rights.
1. Information We Collect
When you fill out our membership or sign-up form, we collect the following information:
- Name (first & last)
Phone Number
Email Address
Preferred Language (English / Español)
Your Connection to NEISD (e.g. parent, student, employee, etc.)
Your School Community (which school you are most closely connected to)
Consent / Agreement (you agree to join, agree to core values, and opt in to WhatsApp group) - We may also collect non-personal / aggregate data about your use of our website through Google Analytics (for example, page visits or browser type), though such data does not personally identify you.
2. How We Use Your Information
We use the information you provide for these purposes:
1. Communication & Engagement
- To invite you to the NEISD Community Advocates WhatsApp group (if you opt in)
To send you updates, notices, community news, events, and engagement opportunities
2. Organizational Purposes
- To understand and analyze our membership (e.g. which schools people are connected to, language preferences)
To improve how we communicate and serve communities
3. Consent & Compliance
- To respect your opt-in / opt-out preferences
To comply with legal or regulatory obligations (if needed)
We do not sell, share, or rent your personal information to third parties for marketing purposes.
3. WhatsApp Usage & Third-Party Services
WhatsApp Group
If you choose “Yes” to joining the WhatsApp group, your phone number will be used to add you to that group. Note: WhatsApp is a third-party service and is governed by WhatsApp’s own privacy terms and policies.
Third-Party Providers
If we use external services (e.g. email providers, analytics, hosting services), we ensure they comply with privacy standards and only access your data as necessary for service delivery.
4. Data Retention & Deletion
- We will retain your personal information only as long as necessary for the purposes described (e.g. active membership, communications).
At your request, we will delete your personal data (phone, email, etc.) from our records.
If you withdraw from the WhatsApp group or request removal, we will promptly remove your phone number from the group unless we are legally obligated to retain some information.
5. Security
We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, misuse, disclosure, or loss. However, no method of data transmission or storage is 100% secure; we cannot guarantee perfect security.
6. Your Rights & Choices
Opt-out / Unsubscribe: You may withdraw consent at any time (for example, ask to be removed from the WhatsApp group or from our contact list) by contacting us (see below).
Access / Correction: You may request a copy of your data or ask us to correct errors.
Deletion: You can request that your personal information be deleted.
7. Children & Minors
We do not knowingly collect personal information from children under the age of 13 without parental consent. If you believe we’ve collected data from someone under that age, please contact us so we can delete it.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will publish the updated version on our website and update the “Effective Date.” Your continued use after changes implies acceptance of the updated policy.
9. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact us:
Email: neisdcommunityadvocates@gmail.com
NEISD Community Advocates are not connected with any political party.